International Conference on
Palliative Dementia Care, Belfast,
8th - 10th May 2019

Special thanks to our Official Media Partner:

Conference Abstract Submission Guidelines

Call for Abstracts is now Closed!

Have you been part of a short study, research, project or best practice innovation that you would like to showcase or present at ICPDC 2019, the 1st international conference combining both palliative and dementia care?

If so, then consider submitting an abstract for oral or poster presentation.  This can be solely in the field of Palliative Care or Dementia Care or can be regarding an initiative combining both elements.

Submission Process

The abstract submission process for ICPDC 2019 will be through an online submission portal.

Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the conference. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact ICPDC2019@conferencepartners.com. The presenting author is responsible for communicating with co-authors.

IMPORTANT:

  • It is ESSENTIAL that you read the instructions below before you submit.
  • The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract

 

Important Dates

Abstract submission opens: October 2018
Abstract Submission Deadline: 30 January 2019 – SUBMISSION CLOSED

Any abstracts received after this time will not be accepted
Notification of Review Outcome:  6 March 2019
Deadline for Abstract withdrawals: 20 March 2019
Programme Available Online:  3 April 2019

Please Note

You do not need to register for the Conference prior to submitting an abstract; however, following acceptance into the programme you MUST register by 20 March.

If you have an accepted abstract, you are entitled to get the early bird registration rate up until 20 March. You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact ICPDC2019@conferencepartners.com. After this date any registrations made by you will be at the prevailing congress registration fee at time of registration/payment.

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

  • Oral or Poster Presentation
  • Poster Only Presentation

At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation. The presenting author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

Oral Format:

Oral presentations will be 15 minutes long with 5 minutes for questions and answers

Poster Format:

Presenters of accepted poster presentations will be asked to produce a poster for display at the conference. The following guidelines must be followed when producing the poster:

  • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

Theme

The ICPDC 2019 programme committee have selected themes as below. The information under each heading are just some  suggestions  of the type of study, research, project or best practice innovation that may be suitable  for submission of an abstract.  If you have a study, research, project or best practice innovation that does not fit a theme please include it in the “Other” box for consideration

  1. “It Ain’t What You Do It’s the Way That You Do It!” – End of Life Care in Dementia:
  • A good death when memory fades.
  • Supporting family care givers to enable patients to remain at home.
  • Symptom management at End of Life in Dementia
  1. “Say you Say me” – Advanced Care Planning:
  • Supporting healthcare decision making in dementia.
  • How to have the Conversation
  • Legalities of advanced care planning in dementia
  1. “There must be an angel” – Bereavement in Dementia:
  • Supportive care for patients and carers
  • Service design for best practice
  • Supporting someone with Dementia through Loss, Grief and Bereavement
  1. “Really Saying Something” – Communication:
  • Role of communication for both palliative and dementia care
  • Use of technologies and tools to help with communication challenges
  • Strategies to improve communication for patients with dementia in busy healthcare environments
  1. “Things Can Only Get Better” – Education:
  • Widening knowledge of Palliative and Dementia Care
  • Initiatives at ward level to support education and development for staff
  • Public, Personal and Healthcare staff education needs regarding palliative care and dementia.
  1. “It Started With a Kiss” – Service Design and Innovation:
  • Service Models, Care Settings and Partnerships
  • New approaches to dementia and palliative support
  • Breaking down barriers in healthcare.
  1. “I Got You Babe” – Informal and Family Carer Support:
  • Service Models developed to support carers
  • Therapeutic measures to support carers.
  • Carers Voice
  1. “I can make you feel good” – Managing Symptoms
  • Pain management
  • Managing symptoms related to chronic or malignant disease when dementia is present.
  • Behavioural and psychological symptoms of Dementia, innovations in practice that have been used to support and reduce this distress symptom of dementia.
  • Therapeutic Care: Creative Arts, Therapies and Wellbeing
  • Delirium pathways
  • When symptoms affect social care needs
  1. “Chain Reaction” – Dementia Design/Environments:
  • Future proofing healthcare environments
  • Examples of introducing dementia design to non-dementia specific environments, internal and external.
  • Cost effective ways of creating good dementia design
  1. “Holding out for a hero” – Leadership for change:
  • People and Partnerships
  • Untapping Potential
  • Collaboration between providers
  1. Other:
  • If your abstract does not fall under any of the above themes please place it under ‘Other’.

 

Submission Guidelines and Templates:

Please adhere to the following formatting guidelines when preparing abstracts for submission for ICPDC 2019. Abstracts which are not correctly formatted will not be reviewed.

How to submit an abstract
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the ICPDC 2019 abstract submission system and Conference registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.

IMPORTANT: Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact ICPDC2019@conferencepartners.com.

Submission Process:

The online abstract submission system is a simple step by step process and will ask you to input the following details:

  • Title of the abstract (word limit is 15)
  • Presentation type (Oral or Poster, Poster only)
  • Theme must be chosen from the theme list above
  • Name, affiliation, and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author)
  • Name, affiliation, and job title of co-author(s)
  • Abstract word limit is 300, (excluding title, authors and affiliations). References are not required but if supplied must be included in word count
  • Abstracts must be written in English and should be clear and concise
  • Please check spelling and grammar carefully as this may impact on the final decision regarding acceptance
  • Any patient/carer reference must be anonymized for data protection
  • Drugs should be referred to by generic name only

Notification of Results

Notification of acceptance or rejection will be sent to the Presenting Author on 6 March.

When notified of acceptance, the Presenting Author is required to accept their offer by registering for the Conference by 20 March. Failure to do so may result in the rejection of their abstract from the programme.

The Early Bird registration fees are available for the accepted abstract presenters until 20 March. All accepted presenters MUST register by 20 March.

If a presenter fails to register by 20 March, their abstract may not be included in the conference programme.

Terms and Conditions:

  • The abstract submitted adheres to the abstract submission guidelines outlines above.
  • The text of the abstract along with the names and affiliations, poster, powerpoint presentations and/or additional documents as requested will be published on the conference website and/or app, and that this will not raise any copyright issues.
  • Any patient/carer references have been anonymized for data protection.
  • This abstract has only been submitted once for ICPDC 2019.
  • A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
  • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.
  • It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
  • Accepted authors must register by 20 March to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
  • The abstract submitted is in English.
  • The Presenting Author is available to present at the conference on 8 – 10 May 2019.

If you have any queries regarding the above, please contact the ICPDC 2019 Programme Team ICPDC2019@conferencepartners.com.